Background

The Las Vegas Convention and Visitors Authority (LVCVA) has been ranked as the No. 1 Trade Show Destination in North America for 24 consecutive years. It serves as an important facet of the City’s economy, bringing in approximately $2.1B in local economic impacts according to 2017 figures. With over 4.6 million square feet of existing and future conference center space planned over multiple phases, the LVCVA needed an elegant solution to move attendees and exhibitors across the expansive campus seamlessly and efficiently. Without a people mover system, attendees would have to walk up to 20 minutes across campus, which can be a severe limit to accessibility—especially in the summer when Las Vegas area temperatures can climb to over 100⁰F.

The LVCC District Plan, a guiding document outlining the Authority’s expansion, includes a three-phase approach. Phase One includes the acquisition, demolition, and site improvements of the nearby Riviera Hotel (completed); Phase Two includes the LVCC major expansion (currently under construction) and the people mover project; and Phase Three includes renovations for the existing convention center. The contractor selected for the people mover will be required to coordinate with concurrent and planned construction projects.

Technical Approach

Mission Critical is well versed in working internationally, so our team was well equipped to collaborate with the proposing entity headquartered in Brazil, the engineering and construction partners in California, and key Subject Matter Experts based in various locations across Europe.

The larger challenge was to deliver a winning Executive Summary in less than 10 days from Mission Critical’s NTP to the final submittal date. Although Mission Critical is typically brought onto team pursuits well before the project is advertised, we have a strong capacity to respond to emergency work. The timeline for this project was highly accelerated, with less than 10 days from the initial call to the final deliverable. To achieve success, Mission Critical quickly developed a project vision and an hour-by-hour work plan, built content and technical graphics in parallel, and managed collaborative, rolling reviews across four time zones. Mission Critical rapidly advanced work over the course of seven days to meet the deadline:

• Tuesday 1:45 pm – First inquiry from Aeromovel Nevada.
• Tuesday 5:30 pm – Mission Critical begins at-risk work with an internal charrette and team resource planning meeting.
• Wednesday 3:00 am – Initial planning call with Aeromovel Brasil.
• Wednesday – Mission Critical writing and design groups collaborate to develop an initial outline for the final deliverable.
• Thursday 3:00 am – Focus group with Aeromovel Brasil and the engineering and architectural team members in California. Mission Critical’s writing group advances executive summary content.
• Friday – Additional focus groups. Writing group and design group advance respective efforts.
• Saturday 7:30 am – Initial draft of document issued for review. Mission Critical’s writing and design groups advance Executive Summary to next review level in response to review feedback.
• Sunday – Review with Aeromovel team. Writing and design groups work to advance Executive Summary and incorporate edits through Mission Critical’s collaborative, live editing platform.
• Monday 3:00 am – Next level review document issued. Ongoing edits and Mission Critical’s proofing moves the document to 100% approved for production.
• Monday 6:00 pm – Mission Critical’s project coordination team manages the final print of the document and flies overnight to hand-deliver final copies to the engineering team in Las Vegas on the day of the submittal.

Impact

Mission Critical leveraged our technology and our agility as a team to produce a high-quality document while overcoming heavy logistical challenges. We used video conferencing to ensure same-page content development and collaborative review tools to facilitate faster commenting and review cycles. Additionally, we managed the final print of the document and hand-delivered it to the Las Vegas engineers on the day of the submittal to be certain that it was included with the final proposal document submitted separately by Aeromovel Nevada.